Job Details
Qualifications
Minimum 2 years of administrative experience, preferably in an HR capacity
Proficient in Microsoft Office suite
Bachelor’s degree in Human Resources or related field, preferred
- Manage and organize the executive’s calendar, including scheduling appointments, meetings, and travel arrangements to ensure optimal time management.
- Handle all incoming and outgoing correspondence, including emails, letters, and packages, to ensure timely and accurate communication.
- Prepare and edit documents, reports, and presentations to support the executive’s work and communication needs.
- Maintain confidentiality of all sensitive information, acting as a trusted advisor and gatekeeper to the executive.
- Process expense reports and manage budget tracking for personal and professional expenditures to ensure accurate financial management.
- Act as the first point of contact for the executive, screening phone calls, inquiries, and requests, and handling them when appropriate.
- Professional letter writing etiquette to maintain a reputable company image while writing to contractors, vendors, clients and partner companies.
- Perform personal tasks for the executive as needed, such as running errands, personal shopping, or managing household staff, to support their personal life and professional efficiency.
- File and update contact information of employees, customers, suppliers and external partners.
- Support and facilitate the completion of regular reports.
- Develop and maintain a filing system.
- Check frequently the levels of office supplies and place appropriate orders.
- Calendar Management, Travel Arrangements, Confidentiality Maintenance, Meeting Coordination, Correspondence Drafting
Skills Requirement
- Proven work experience as a Secretary or Administrative Assistant
- Familiarity with office organization and optimization techniques
- High degree of multi-tasking and time management capability
- Excellent written and verbal communication skills
- Integrity and professionalism
- Proficiency in MS Office
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